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A Guide to MEA Document Attestation

Whether you are traveling abroad for higher studies or job opportunities, document attestation is important. Whichever documents your university or employer demands, you should get them attested to affirm they are genuine. The documents will be recognized as valid in the foreign countries only if they are declared by a witness and demonstrated by his/her signature.

Attestation procedure is same for all the countries except the ones that are a member of the Hague Convention. If you are planning to travel to any such country, you should get your document attested by the Ministry of External Affairs or MEA.  

MEA Document attestation is a final step of legalization where both, the home country and destination country are the members of the Hague convention.

In this post, we will discuss the Ministry of External Affair and its attestation procedure.

About Ministry Of External Affairs

Located in New Delhi, India, the Ministry of External Affairs is the only apex body having the authority to attest the document issued from India. As per the requirement of the applicant, MEA attests the documents or issues Apostille Stamp.

With effect from March 1, 2012, the Ministry of External Affairs has outsourced its General Attestation and MEA Apostille Document Services. After outsourcing, no document/certificate from individuals is accepted by the MEA counter.

The applicants have to submit the original documents directly to the outsourced agencies along with the photocopy of the documents and photocopy of their passport. So you should connect with an attestation service provider for completing the MEA document attestation process.

Procedure of MEA document Attestation 

The outsourced attestation agency will handle the attestation procedure and deliver the attested document to you. But still, you should know the steps to have complete clarification.

The 2-steps procedure of MEA document attestation is:

  1. All original documents and photocopies are authenticated by the designated authorities of the concerned State or Union territory from where the document is issued. The designated authorities for different document types are:
  • Education or Human Resource Department (HRD) is for educational documents.
  • State Home Department or General Administration Department (GAD) is for non-educational documents.
  • The respective Chamber of Commerce is for commercial documents
  • Based on the signature of the designated authorities of the State Government or Union Territory or Chamber of Commerce, the Ministry of External Affairs legalizes or attests the documents. The department does not take responsibility for the contents of the documents.

This is how the Ministry of External Affairs works and attests the documents for the validation in the foreign countries.

The guide claims that the MEA document attestation process isn’t easy, especially because no individual is allowed to submit the documents directly at the MEA counter. So the best is to work with a certified attestation service provider.  

UAE Entry and Exit Report from Immigration Department

Through this service, you can obtain an Entry and Exit Report that is issued by the UAE Immigration department this is also known as ICA report / Movement report by Customs to prove that all your travel records around the world during the period of your Education. This certificate may be used for the Equivalency process in UAE.

Entry and Exit Application Process

How can I get travel history in UAE?

If you know the immigration department in Dubai visit them directly or if you need any assistance in retrieval of entry and exit contact us on +971-42394809 or +971564625222 Send your EID copy and passport copy and we will retrieve the ICA report from the immigration office and send it to you. The immigration office will charge 250 DHS for the service and will provide you with the travel history

What to do about Birth certificate attestation if I don’t have one?

If you are planning to travel abroad with a child or looking for admission of your child in a foreign school or university, you might need the attested birth certificate of your child.

However, in India, almost 38% of Indian children under the age of 5 don’t have a birth certificate. Birth certificates act as proof of citizenship, but a large number of Indians, including senior citizens, don’t have them. If your kid is one of them, you will also need to apply for a birth certificate to meet the requirements for going abroad.

A lot of people ask various questions when it comes to applying for Indian Birth Certificates. In case you too have questions about the birth certificate application process in India, this FAQ guide is your one-stop platform to get answers to various commonly asked questions.

Does India issue birth certificates?

Yes, India issues birth certificates for children who are born on its land. To apply for birth certification in India, you will need to submit the parents’ birth certificates, marriage certificate of the parents, proof of birth – a letter from the hospital or nursing home, and parents’ identity proof. It takes up to 7 days for authorities to issue a birth certificate.

What are the conditions to obtain a birth certificate in India?

  • You need to apply for a birth certificate within 21 days of a child being born. If parents fail to register the child within the stipulated time, they need to pay a late fee if registration is done within a month.
  • When a birth is registered after one month but within a year, it needs the written permission of the authority and payment of a late fee. Plus, you also need to present an affidavit.
  • When a birth is registered after a year, it can be done only by the magistrate once the birth date is verified.  

Who issues Birth Certificates in India?

In India, the birth has to be registered with the concerned local authority. For example, in Delhi, the Municipal Corporation of Delhi, the New Delhi Municipal Corporation, or the Delhi Cantonment Board issues the birth certificate.

In urban areas, Municipal Corporation/Council issues birth certificates, while Tehsildar or Gram Panchayat Office issues birth certificates in rural areas.

What to do if an Indian couple gives birth to a child outside India?

For children born outside India, their parents should register their birth under the provisions of the Citizenship Act 1955 and Citizens (Registration at Indian Consulates) Rules 1956 at the Indian Missions. However, if the parents of the child return to India to settle, the birth can be registered within 60 days from the date of arrival of the child to India. After that, delayed registration provisions apply.  

Can I get a birth certificate from a different place in the same state in India?

No, it is not legal to obtain a birth certificate from a place where you were not born. It can lead to serious implications.

What steps should I take if I don’t have any birth proof?

In this case, you should apply for a Non-Availability of Birth Certificate (NABC). It is issued when the person doesn’t have birth proof. It can be obtained online as well as directly from the municipal corporation upon the fulfillment of documentation and other requirements.

Once you get a birth certificate after following the right procedure, you can easily get attestation process done by hiring a reputable birth certificate attestation service provider.

Hire the Right Document Attestation Company and Enjoy the Benefits!

When you are looking to get your documents or certificates attested and verified, then it is the embassy attestation that works as the final ink in your documents. For getting embassy attestation, you are required to get your documents attested from the embassy of the country that you plan to travel to, located in your home country.

However, this entire process of documents attestation can be a little too much for you to handle on your own. Not only is it going to take a significant amount of your time but also a lot of your energy to understand all the complicated procedures which are involved with the process. So, to avoid all this hassle, it is recommended to hire a reliable document attestation service for getting your documents attested from the embassy. These professionals not only make this process much easier for you, but also ensure that you get that embassy attestation quickly.

Apart from this, there are many more benefits that await you if you invest in hiring a reliable document attestation service providing company. Some of the significant benefits are talked about in detail below.

  • Quicker document processing:
    Getting your document processing done at a faster rate is considered to be one of the most important benefits that you get from hiring document attestation services. If a novice, without having sufficient knowledge and understanding of all the procedures involved, decides to handle the process then it is highly likely to cause long delays to complete the attestation on time. On the other hand, with the right document attesting company at your helm, your documents are bound to get attested and processed at a much faster rate.
  • Hassle free services:
    If you want all the procedures of the document attestation process to go smoothly, without any hassles at all, then hiring a document attestation service is the ideal choice for you. With the help of professionals, the process is bound to become hassle free for you, and let you focus on other important matters in your life. If you try to handle it on your own, there are high chances of your documents getting rejected due to some discrepancy.
  • Reliable and trustworthy:
    Another one of the significant benefits of taking the assistance of professionals, that is, document attestation services, is that you can always trust and rely on their services. Most of these companies have been doing this for several years and have gained unmatched experience. Hence, they know how to deal with different situations that might arise during the process. Moreover, they are likely to offer you their assistance with processing daily, until the process is finished. So, if you choose a reliable document attestation company, you can expect reliable services from them.

These were some of the advantages of hiring a document attestation service for embassy attestation. However, it is essential that you take your time and then choose the right company because only then would you be able to avail all these benefits.

Going Abroad for the First Time? Check Out the Mandatory Procedure and Safety Tips

Have you recently got a job offer from a company in a foreign country? Are you going abroad for higher studies? Are you planning to explore business opportunities in a foreign land? Whatever reason is making you plan to go abroad, the process of document and certificate attestation can leave you frustrated. In India, getting your work done from government offices is too taxing. Repetitive visits to one authority and then to another and then another is something that can take a toll on your study, business, or job – whatever you do. That’s why most people choose to hire attestation services to get the work done in a stress-free way in exchange for a nominal fee.

In India, the Ministry of External Affairs (MEA) is the central government authority that is responsible for managing foreign affairs of the country. It is also the same authority that authenticates and attests to all types of certificates and documents issued in India. It is mandatory to obtain a stamp from the Ministry of External Affairs to legalize your documents. And the process can be time-consuming and hectic for many. So, rather than doing it on your own, you should prefer to find an attestation service provider who is a trusted partner of the MEA.  

Tips to Follow to Make Your Foreign Travel Safe

Since you are reading this post, you might be traveling abroad for the first time. So, apart from getting your documents and certificated attested, here are a few things that you should keep in mind before and during travel.

  • Learn more about the country, its culture, safety on roads, and opportunities in the field you are interested in.
  • Follow the latest travel advisories of the MEA and register with the local Indian Embassy/Consulate before leaving India to stay updated and get better assistance.
  • Make sure that you have the right visa, passport, certificates, and documents required for the country you are visiting or transiting.
  • Manage and organize your finances in advance to cover your planned travel.
  • Follow the rules and laws of the country even if they appear harsh or rude by the Indian standards as you will be treated no differently from the locals.
  • Arrange appropriate travel and medical insurance that covers you from unexpected expenses on the foreign land. It would be better to see your doctor and have your medical checkup done. In case you are planning to carry medicines or any pharmaceutical product from India, make sure that their use is allowed in the country you are visiting. Also, leave a copy of insurance policy details and your abroad itinerary back home.
  • Make several copies of your passport and keep them away from the originals. If your passport is lost or stolen, report it immediately and use a copy of the passport for paperwork wherever possible. And also keep a copy of the passport back home. Protect your passport and don’t give it to anyone when you are in a foreign country.
  • Double-check that you have all the documents and certificates attested you will need once you land in the visiting country. Keep them safe.
  • In case you get arrested or detained, insist on Consular access from the nearest Indian Embassy or Consulate.
  • Stay in touch with your family and friends and keep updating them about your whereabouts for safety reasons.

Getting professional assistance may not be necessary but it is important to lower your stress and get advice on your foreign travel to stay safe.

What is Certificate Attestation Procedure in India?

When you are applying for a job or student visa, certificate attestation is required for visa approval. It is the process that legalizes and authenticates the original degree certificate, educational certificates, and other related documents that you will need to process your visa application. Your visa application will not be approved without attested certificates. It is done by government-approved attestation services where you need to provide your certificates to the authorities for attestation and stamp.

During a certificate attestation process, your documents are reviewed and scrutinized at different levels to approve their authenticity. It is done in four phases in India that involves document verification and attestation from different authorities. These four phases are: Verification from certificate issuing department or university

Before going through the actual attestation process, verification of your documents is necessary to prove their authenticity. It is mandatory to get the HRD attestation that is the next phase of certificate attestation. Verification of your documents is done from the department that issued them in the first place like institutes, universities, boards, or any other department. It is a necessary process for almost all the certificates before the HRD attestation.

HRD Attestation

After the verification process, documents are submitted to the human resource development department in the concerned state for the initial attestation. HRD attestation can be done only in the state where the documents are issued.

MEA attestation

MEA or Ministry of External Affairs Attestation is the next phase of your certificate attestation for the visa process. You will receive MEA attestation or Apostille Attestation depending on which country you are traveling to. Apostille attestation is acceptable in 104 member-countries of the Hague Convention while the normal MEA attestation is done for all other countries where apostille is not accepted.

Embassy Attestation

Once you are done with initial verification, HRD attestation, and MEA attestation, your certificates are submitted to the concerned embassy in your country for the final attestation. They will provide the official stamp and signature to attest your documents. After this, you can submit your attested documents for the visa approval process.

The certificate attestation process in India can be challenging and time-consuming where you are required to go to different departments for attestation. During the certificate attestation process, you will be asked to submit your original documents, pass copy, visa copy, photographs, and authorization letter (if required) at different stages. A government-approved attestation agency can complete the whole process on your behalf in quick time. These agencies collect your documents from your home and deliver them back to your doorsteps after the final attestation. It will help you avoid the trouble of visiting different departments to save time and energy. 

Planning to Move to Dubai: Why Attestation Process so Crucial?

The UAE has become one of the fastest-growing business hubs that connect east and west. The investor-friendly atmosphere, economic stability, and free-trade zones have helped this Middle-Eastern country to establish itself as a highly potential economy within a short period.

Every year, thousands of people migrate to Dubai in search of employment or for setting up a business in the country. However, in order to get a work permit or business license in Dubai, you have to go through a lot of paperwork. When it comes to documentation, Dubai follows a strict regime.

Certificate verification, like the MEA document attestation, is mandatory for getting visas and work permits abroad. Attestation is the act of verifying the documents to ascertain their legitimacy with the sign and stamp.

If you are planning to migrate to the UAE, here are a few things that you should keep in mind about the attestation process:

  • The attestation of documents is essential to avert deception, distortion, and falsification of documents.
  • Certificate attestation is necessary to get a work permit, residence visa, and admission in schools and universities in the UAE.
  • An attested document will help the UAE authorities to ensure that your certificates are authentic and genuine.
  • Attestation is done from the country/state where the certificate is issued. If you are born in Mumbai but completed your studies in Chennai, you need to attest your educational documents from Tamil Nadu.
  • Attestation of certificates is done for personal documents, educational documents, and commercial documents.
  • There are several processes involved in attesting a document. These procedures can vary from state to state.

What are the main processes involved in attesting a document?

  1. For your educational certificates, you need the HRD attestation. Each state has its own HRD department.
  • For personal documents, such as birth certificate, marriage certificate, death certificate, will, affidavit, etc., and for non-educational documents, you need the Notary Attestation.
  • After you have completed the state attestation process, you then need MEA document attestation. It is essential to get the embassy attestation.
  • Embassy attestation is done from the embassy of the country that you intend to travel to. Like you are migrating to Dubai, you need to do the embassy attestation from the UAE embassy in India.

These are the main processes involved in attesting your documents in India. Depending on the nature of the certificate that you want to attest and the country you intend to travel, the attestation process can vary. There are other attestations as well, like:

  • Ministry Of Foreign Affairs attestation
  • Commercial document attestation
  • Sub-Divisional Magistrate attestation
  • General Administration Department attestation
  • Police Clearance Certificate attestation

If you are planning to acquire a work permit or set up a business in the UAE, consult an attestation service in Chennai to save time and effort.

What is Apostille Service and When do you need it?

Apostille service is a type of document attestation service in which documents are attested and legalized in a particular format that is acceptable only in the member countries of the Hague Convention. Public documents of important matters such as birth certificate, educational certificate, marriage certificate, and others require MEA or apostille attestation for official or legal use in a foreign country. It is done in the country where the document was issued for the official stamp and signature for authentication.

Apostille process requires verification and attestation of certificates/documents from different authorities to legalize them. Once apostille is issued by the competent authority in the country of origin, it needs not to be presented at the Ministry for Foreign Affairs of the destination country (a member of the Hague Convention) for legalization.  As of 2020, there are a total of 118 nations including the USA, UK, France, Japan,  New Zealand, Canada, Hong Kong, Switzerland, India, Belgium, Brazil, Denmark, Germany, Greece, Israel, Italy, Mexico, Norway, and Thailand that are part of the Hague Convention.

When do you need Apostille?

Document apostille is required when you are planning to travel abroad for reasons like education, employment, business, medical treatment, or to stay with your spouse/family. You will need it while applying for any class of visa as per your travel needs for temporary or permanent residency. For example, if you are traveling to any of a country that is a member of the Hague Convention, you will need apostille when:

  • You are migrating to another country
  • You are starting a new business or company
  • You are looking for an employment opportunity abroad
  • You are going abroad for higher studies
  • You are applying for a family or residential visa

Depending on the purpose of your stay in a country, you may require apostille for the following documents:

  • Marriage certification
  • Birth certificate
  • Divorce certificate
  • Academic or Educational Certificates
  • Commercial documents & business contracts

When you are looking for document apostille for any of the above reasons, you should have all the necessary information related to the attestation process to complete everything appropriately. An Apostille is simply a special sticker or stamp that is issued by the Ministry of External Affairs. One should also know the fact that MEA attests original copies of documents in order to provide an apostille sticker. This sticker is attached to the back of the original document as a sign of its legitimacy and authenticity. 

Significance of HRD Attestation and How to Choose the Best Service Provider for You

Everybody wants their move to a new country to turn into reality without any kind of hindrance. Although the decision to move or relocate itself is huge, you need to do many things before actually relocating. Of all stuff and formalities, the one that holds significance is the HRD attestation procedure.

HRD attestation is the process of validation of instructive record. HRD confirmation is accessible in every state. HRD attestation certificate and documents from relevant state hold great importance in the entire attestation process.

Why is HRD attestation Necessary?

HRD attestation is required for several purposes like immigration to foreign countries for employment, to get admission in foreign universities, or other purposes abroad.

The main aim of certificate attestation is to avoid the issuance of fake documents, forgery, and misrepresentation of a certificate to use abroad. Educational institutions, employers, and licensing agencies in the country you are shifting, will demand your education documents to ensure that you are qualified for the position. And only attested documents are accepted by the authorities so that they can authenticate the certificate or document.

What is required for HRD Attestation?

In a foreign country, HRD plays a pivotal role in applying for employment or for further concentrates. The HRD authentication needs:

  • Application of structure
  • Declarations
  • All year point sheets
  • Travel permit size photos
  • Copy of appointive card

After you are done with the HRD attestation process, you have to proceed with the Embassy Attestation before the papers get final attestation. With both instructive and non-instructive testaments, the Home Department of State, attestation is progressively gaining significance and has emerged as a focal point in the legitimization and verification process.

Why Choose Certificate Attestation Service Provider?

The Attestation process is complex and hectic, where you have to go through the difficulty of going to different departments to get your documents attested. The most common problem faced by most people is that they are not aware of the procedures involved in the certificate attestation. Another issue is that there are a few fake agencies who ask a large amount of money for document attestation that is not genuine.

You don’t need to worry about anything regarding the attestation process when you hire a reliable and reputable certificate attestation service provider. 

Some of the advantages of having a certificate attestation service provider are:

  • Rapid and Stress-free attestation services
  • Avoid the need for traveling from one department to another.
  • Reasonably priced
  • Save time and money

Consider these factors when looking for a good certificate attestation service provider.

  1. Quick and hassle-free service
  2. Great track record
  3. Tracking and safety of documents
  4. Experience and knowledgeable staffs
  5. Good customer support

With the ever-growing demand for HRD attestation of education certificates and documents from relevant state, there are many attestation agencies providing quality services. However, from the many service providers available, you need to choose the best one for you.

Essential Factors To Know About Attestation Services In India

Who doesn’t want to be successful in life? Well, in the race of achieving success in life, some people move out to another country. Nowadays, a large number of people, especially the younger generation, are moving abroad for a number of reasons. It could be due to higher education or for employment or immigration.

However, before planning to relocate to another country, you should know that documents in foreign countries play a crucial role. If you fail to provide authentic documentation, like the embassy attestation, you can face rejection or difficulty in staying in that specific country.

Reasons to Get Your Documents Attested:

  • Since thousands of people travel abroad for several reasons, it becomes crucial for a country to authenticate a person’s educational, personal, and commercial documents. The verification process helps avoids any type of travel obstruction to a person.
  • In order to move to a foreign country, you need a visa. The country will only issue the visa when designated officials attest your papers and verify them as per the process.
  • The documents have to be duly stamped and verified by a certain authority to get a hassle-free trip. If not, you might face trouble at any time of your journey.

What Are The Different Types Of Attestation?

  1. HRD Attestation: 

Here you get your educational documents and certificates attested to prove the authentication of your academic-related documents. The attestation is necessary if you are planning to move abroad to pursue further education.

  • Embassy:

When you travel abroad for any reason, you have to get all your essential documents verified by the embassy or the consulate of India. This Embassy attestation is crucial when planning to move to a foreign country.

  • Ministry of External Affairs

This attestation is done after all the verification is completed

  • Apostille

It is a type of certificate that is attached to your certificate and documents to authenticate so that you will be acknowledged in all those countries that are members of “The Hague Apostille Convention.”

Significance of Attestation Service Provider:

The documents attestation is a hectic and time-consuming task, as it requires a lot of one’s physical effort to run around Government authorities.