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Essential Factors To Know About Attestation Services In India

Who doesn’t want to be successful in life? Well, in the race of achieving success in life, some people move out to another country. Nowadays, a large number of people, especially the younger generation, are moving abroad for a number of reasons. It could be due to higher education or for employment or immigration.

However, before planning to relocate to another country, you should know that documents in foreign countries play a crucial role. If you fail to provide authentic documentation, like the embassy attestation, you can face rejection or difficulty in staying in that specific country.

Reasons to Get Your Documents Attested:

  • Since thousands of people travel abroad for several reasons, it becomes crucial for a country to authenticate a person’s educational, personal, and commercial documents. The verification process helps avoids any type of travel obstruction to a person.
  • In order to move to a foreign country, you need a visa. The country will only issue the visa when designated officials attest your papers and verify them as per the process.
  • The documents have to be duly stamped and verified by a certain authority to get a hassle-free trip. If not, you might face trouble at any time of your journey.

What Are The Different Types Of Attestation?

  1. HRD Attestation: 

Here you get your educational documents and certificates attested to prove the authentication of your academic-related documents. The attestation is necessary if you are planning to move abroad to pursue further education.

  • Embassy:

When you travel abroad for any reason, you have to get all your essential documents verified by the embassy or the consulate of India. This Embassy attestation is crucial when planning to move to a foreign country.

  • Ministry of External Affairs

This attestation is done after all the verification is completed

  • Apostille

It is a type of certificate that is attached to your certificate and documents to authenticate so that you will be acknowledged in all those countries that are members of “The Hague Apostille Convention.”

Significance of Attestation Service Provider:

The documents attestation is a hectic and time-consuming task, as it requires a lot of one’s physical effort to run around Government authorities.

How to Ensure the Safety of Your Documents and Certificates during Embassy Attestation

When you apply for higher studies, employment, or plan to set up a business in a foreign country, your documents require embassy attestation – which is a lengthy process and requires attestation at several other levels below it. This is why most people prefer to work with an attestation agency to complete the attestation process in a limited time. This also seems a practical idea as you are relieved from the stress that arises from the continuous trips to government offices to get the work done.

However, providing your documents for embassy attestation also raises concerns regarding the safety of your original documents. And the concerns are legible because original documents are extremely important and you should keep them protected by every means. To help you ensure that your documents and certificates are completely secure, we are providing a few tips that you should keep in mind.

Choose a Credible Attestation Agency

Though this might seem a no-brainer, most people don’t research before hiring an attestation service provider. It is extremely important that you check reviews and the market reputation of an agency before hiring. Handing over your documents into a stranger’s hand can be a costly mistake for you. Hire an attestation agency in India who is a trusted partner to the Ministry of External Affairs, New Delhi – a chief center where all the administrative work related to the attestation is completed.

Choose a Trusted Courier Service

Since more than one governmental authority is involved in the attestation procedure, your documents will move from one authority to another. Thus, you should look for an attestation agent who has tie-ups with a trustworthy courier company. Good courier service also translates to timely and secure services. Not only will this step ensure that your certificates and documents are packed and handled carefully but also ensure that these documents will reach your doorstep safely without any damage or harm.

Maintain a Regular Follow Up

Being an aware and conscious customer, your work is not limited to hiring an agency and paying them for their service. You should also ask them to keep you updated on every step so that you have information on the whereabouts of your documents. While reputable embassy attestation agencies keep their customers updated or share the tracking process regarding the status of the documents, you should still be in their touch and communicate with your agent until the attestation process is completed and you get all your documents and certificates you have given to them safely.

Finding an attestation agency in India is not a complicated task, but finding a trusted attestation agency for embassy attestation in India can be. So, never hire one without doing proper research and checking if they have any complaints against them.

What is a Provisional Certificate? What Should You Know About Provisional Certificate Attestation?

Travelling and settling abroad is a dream of many Indians. It’s not because they do not love their country; it’s just that foreign countries are open with lots of opportunities that help people in transforming their career graph. Every year there are millions of people from India traveling abroad with big dreams and hope to do something different and settle their life. And the numbers are increasing with the passing years. 

Other than job opportunities, people usually move abroad for higher studies. They start making their way to a foreign land after completing graduation in India. And it’s a great idea because students get to know more about the job opportunities and they prepare themselves accordingly. 

If you are planning to move abroad for higher studies, you are on the right track. But, don’t just be happy with the thought that you have got admission to a foreign university; you have to a lot of things before travelling. And one amongst them is certificate attestation. 

Based on the list shared by the university, you have to arrange all the documents and get it attested for legalization. The documents and certificates are almost the same for all countries. But if you are traveling to the UAE, Oman, and Qatar, they would demand an attested provisional certificate of which many are not aware of. 

Provisional Certificate:

It’s an educational document usually initiated by a college or university to prove that you have successfully completed graduation. It’s just a way to inform the university you are taking admission in and not the original degree certificate. The university might ask for the degree certificate after a month or two for final confirmation. It’s immediately issued after the results are declared and students do not have to wait for the original degree certificate for admission. The provisional certificate speeds up the process and allows the students to start the classes on time. 

Attestation of Provisional Certificate 

The countries demand an attested copy of the provisional certificate to ensure that the document is authentic. Attestation is a kind of insurance of documents by government officials that states a copy of an original provisional certificate is a true copy. The government officials check the records and stamp and sign to affirm that the document is genuine. 

For the attestation process, the provisional certificate has to go through different departments and government authorities. If the process is not duly, the attestation will not be valid. The different steps of provisional certificate attestation are:

 HRD Attestation

 It’s a pre-authentication step processed at the human resource department of state government or regional attestation centre. It’s an initial step performed by the respective state itself. The officials execute the process from the core and give the authentication for the next attestation.

MEA Attestation

Ministry of External Affairs or MEA is the next destination for the provisional certificate attestation. MEA Attestation is a central level attestation and an indirect procedure for the assurance of documents. 

What is Attestation and How to Find the Right Document Attestation Service?

These days, attested or authenticated documents is a necessity for several reasons, whether it is for preparing your kid to get admitted to a school or for moving abroad. As there are large numbers of people who travel abroad for whatever reason such as employment or education, there is one of the important things that you must do, and that is, documentation of personal, commercial, or educational documents, depending upon the purpose of your migration. If your documents are not properly documented, you are likely to face rejection or difficulty to move or stay in the foreign country of your preference.

Document attestation is considered to be a tiresome yet vital process. The idea of document attestation is a symbol or a sign which is used to verify the authenticity of documents or certificates. Before we get into the details, let’s find out what attestation is.

What is attestation?

Attestation is considered to be the method or way to check the authenticity of a document and declaring its authenticity by attaching the document with the sign of the appropriate verified personnel. This process tends to require the submission of original documents and the Xerox of the same to the authorized individuals in order to get them verified and authenticated by a sign or stamp.

If are looking to travel to another country, then you would be required to apply for a visa and the visa is only issued to you when officials at the embassy have verified your documents. Hence, this makes the embassy attestation an important step when you wish to travel to a foreign country. Similarly, if you are looking to get a family visa then you are required to get your marriage certificate attested. So, whether you are looking for embassy attestation, marriage attestation, birth attestation, or others, then it is recommended that you choose the right attestation service provider for escalating and making the process effective. The following are some of the tips to choose the right attestation service provider.

  • The right attestation company would have an excellent track record. Make sure that you read the reviews that their previous clients left online.
  • It is important to research the market thoroughly and compare the prices of different firms and the quality of service they provide. You can either take help from the internet or ask your friends and relatives to find the best attestation service within the limit of your budget.
  • Another important thing to keep in mind is that the company should have knowledgeable as well as available customer care support for its customers in case you have any doubt. Customer care is something that should be made available to you 24/7 and clarify any doubt or inquiries about the attestation process.

By taking all these things into consideration, you are likely to find the right attestation service providing company. So, the next time you want embassy attestation on your documents, take the professional help of one of these companies.

Attestation or Apostille Services: What Do I Need For Settling Abroad?

With certain rules and regulations set-up by each country, certificate authentication has become an essential aspect. Today, no country in the entire world allows immigrants without the legalized and authenticated documents. This strict step is taken by the countries to avoid forgery, fraud, identity theft, and misrepresentation of the immigrants on their lands.

The document is legalized in the country you are planning to travel from based on the rules of the country you intend to travel to. And according to the requirements of the intended country, you either have to get your documents attested or apostilled.

At the time of applying for documentation authentication, applicants often get confused between attestation and apostille services. Most of them think that both are the same and the ways to enter into any new country. But, that’s not correct.

In this post, we will explain the difference between the two so that you hire the right service.

Attestation of the documents

It’s a process in which the verifying departments check and verify the original documents and declare them to be authentic by attaching the signature and applying the stamp. Here, you submit the original as well as a copy of the documents to the authorized government employees to verify and give the proof of authentication.

Apostille of the documents

Apostille is a validation certificate that is used in the countries that are a member of the Hague Convention. The aim of the apostille services is the same as that attestation but the process is a bit different. Here, you get a unique identification number that is pasted on the back of your document. All the records are maintained online using the unique identification number and you are allowed to travel to different Hague countries with a single apostille.

The Attestation Process

For attestation, your documents have to undergo different departments. And, the departments are mentioned below:

State Attestation-The attestation process starts from the state where the certificate was issued. Based on the type of documents, they are sent for HRD, Notary, or SDM attestation.

MEA Attestation – After state attestation (initial verification and stamping), the documents are sent for MEA attestation which is done by the Ministry of External Affairs.

Embassy Attestation– Once attested by the Ministry of External Affairs, the documents are moved to the embassy of the country you are planning to immigrate to.

MOFA attestation– The last step in the attestation process is MOFA attestation which is done by the Ministry of Foreign Affairs. Sometimes, MOFA attestation is not important because it is done once you reach the country you are immigrating to.

The Apostille Process

As compared to the attestation process, the apostille process is simple and takes less time. You do not have to visit different departments for apostille services because everything is done by the Ministry of External Affairs. The sign and stamp received by MEA validate the document even if it is not authenticated by the Embassy of the country.

So, based on your requirements and the country you are planning to travel to, you should select the right option between attestation and apostille services.

An Overview of Birth Certificate Attestation Process in India

Document Attestation is one of those things that you can’t ignore when you are going to another country for specific reasons. When you are moving to a foreign country, you will need to complete various documentation procedures (including personal, educational, and business) based on the reason for moving to another country. One of the most important attestations is birth certificate attestation. 

A birth certificate is a crucial document that certifies the birth of a child. It is a legal proof and representation of the ensuing registration of that birth. In simple words, it is official evidence of an individual’s birth, including the names of the parents. 

In India, birth certificate attestation can be cumbersome for you as the entire process is time-consuming and the legwork required can be taxing for individuals. Though it might sound simple to get a signature and seal from an authorized designated person/department/authority, it is not so in reality. That’s what birth certificate attestation services are for.

When Do I Need Birth Certificate Attestation?

The birth certificate attestation is usually required when you are:

  • Applying to study abroad
  • Applying for a family visa to travel for two or more months
  • Taking your children abroad along with you

The child will need it in order to take admissions in school and colleges abroad. Therefore, the certificate needs to be attested by the state Home Department. 

What is the process of Birth Certificate Attestation in India?

The process of Birth Certificate involves SDM Attestation. SDM attestation means getting your documents attested from the Sub-Divisional Magistrate. 

The attestation is done at two levels:

  • District Level
  • State Level

The attestation process starts by applying for district-level verification and then for the state Home Department verification. 

Thereafter, you will need to apply for MEA (Ministry of External Affairs) attestation. After the MEA attestation and verification process is completed, the certificate will be forwarded to the embassy of the country where the candidate wants to move.

Note: If your destination country is a member of the Hague Convention, you will need apostille services rather than attestation services. 

Then, you will need MOFA attestation, which is the final step of the attestation process, to obtain a stamp from the Ministry of Foreign Affairs in the destination country. 

What documents are required for Birth Certificate Attestation in India?

Only a few documents are needed to complete the procedure of birth certificate attestation and they are:

  • Passport copy
  • Visa copy
  • Photographs
  • Original Certificate
  • Authorization Letter

Since your personal documents are the most crucial assets, it is extremely important that you hand them over to a trusted certificate attestation service provider. Always look for companies that have record credibility and reliability. You will find birth certificate attestation service providers online. Carefully choose the one that you can bank upon. 

What are the Things to Look for in the HRD Attestation Service Provider?

HRD, which stands for Human Resource Development, Attestation is considered to be quite important and necessary for the authentication of certain kinds of educational certificates. HRD Attestation is usually handled by the respective states. Once the HRD Attestation is done and dusted, the required Embassy Attestation is performed.

HRD is known to be an important aspect of applying for employment or making any further arrangements abroad. Because of globalization and unemployment, more and more people have started to migrate abroad for better opportunities, and this increases the need for HRD Attestation. Consequently, with the increase in the demand for this service, there are more and more HRD Attestation services in the market. This specific certification verifies the authenticity of the submitted certificate.

This kind of attestation is mandatory for all sorts of educational documents including PG certificates, HSC certificates, degree certificates, SSLC certificates, and diplomas. A majority of the countries have made it compulsory for certified HRD attestation in order to grant a visa, higher education abroad, or employment. Therefore, it is recommended that you go through the state HRD attestation procedures with the help of a reliable service provider so as to get an attestation from the Embassy.

There are some things to consider if you wish to hire the right attestation service provider for your HRD Attestation.

  • Quick and hassle-free:
    The right certificate attestation service provider would be able to provide quick as well as hassle-free services to their clients and that too at a reasonable price. Moreover, they must also be able to complete the entire process within the agreed-upon time period.
  • Impressive track record:
    Before you finalize a deal with any of the certificate attestation company, it is recommended that you got through the reviews of the previous customers of the service provider you are considering to invest in. A good and competent certificate attestation service provider should have an excellent and impressive track record. This tends to give you an idea about the kind of services you would be getting.
  • Experts and knowledgeable staff:
    You must make sure that you look for a certification attestation agency that has employees with unmatched knowledge in this particular field and are experts. These experts must have in-depth knowledge associated with each and every aspect of this attestation process. So, they are expected to assist and guide their customers in the right direction throughout the entire process.
  • Customer support:
    Another important thing to keep in mind when looking for a good certificate attestation service provider is that they must have an excellent and competent customer care services for their customers and potential customers. Moreover, customer care should be made accessible to clients through more than just a couple of channels.

So, these were some of the things you should consider when you are on the lookout for a certificate attestation company for your HRD Attestation in Chennai. By keeping in mind these things, you are likely to find a reliable and competent agency for yourself.

What is Apostille? When do I need it? What should I know about the Hague Convention?

Most people in India hear the term “apostille” when they are planning or applying to go abroad for higher education, employment, temporary stay, permanent residency, or business expansions and setups. All these scenarios require the legalization of documents and that is unavoidable. Certificate Apostille and Document Apostille are commonly used terms and they simply mean legalization of your documents and certificates. 

Since there are several levels of verification and validation before final legalization by the central government, most people choose to hire apostille services in India to take the burden off of visiting government bodies and understanding their requirements in detail. When you can have a professional to avoid making mistakes that could delay your departure in exchange for a small fee, it makes more sense to not indulge in this complicated process all alone.                                  

However, it always pays off to have knowledge about what you are supposed to do. So, let’s discuss apostille services in detail. 

What is Apostille?

An apostille is a process of proving the authenticity and credibility of a document and it involves obtaining an apostille stamp on your documents and certificates from the concerned authority. It is computer-generated with a unique identification number which is applied to the back of the document. Doing this helps in maintaining the record online and thus, allows the concerned authorities of a foreign country to check the authenticity of documents in a more convenient manner. 

With Document and Certificate Apostille, your documents are made admissible in any country that is a part of the Hague Convention. In India, a sticker from the Ministry of External Affairs is put on the back of the document and then a stamp is added on the sticker in a way that it is partially on the sticker and partially on the paper. 

Once you complete the apostille process of your documents and certificates, there is usually no need for any added certification in the Embassy. 

Apostille is a mandatory requirement for all countries that are members of the Hague Convention. 

What is the Hague Convention?

Also called the Apostille Hague Convention or Apostille Convention, the Hague Convention was signed on 5th October 1961 in Luxembourg. However, it came into effect from 14th January 1965. This convention was signed to abolish the necessity of the legalization of documents and certificates so that people can move from one country to another freely. When you obtain an apostille on documents, you don’t need to get the same for another signatory country. This convention has brought various trade barriers down and increased accessibility through nations. 

The Hague Convention includes about 116 countries and you need an apostille for only these countries. Some of these countries are France, Japan, Hong Kong, Switzerland, New Zealand, Canada, Belgium, Brazil, Costa Rica, Denmark, Germany, Greece, Israel, Italy, Mexico, Netherlands, Norway, Thailand, Turkey, the USA, and the UK. 

Thus, it’s important to check whether the country you are planning to go to is a member of the Hague Convention or not. If not, you should hire attestation services. Otherwise, you should seek reliable apostille services in India

The 5 Tips Select a Suitable Certificate Attestation Service Provider

Whether you are traveling abroad for job opportunities or higher studies, the one important thing that you cannot miss out in your planning is certificate attestation. For most countries, your visa is accepted and entry is granted only if all the documents are attested. Attestation proves that your documents are genuine and different authorities have approved them. Not just for visa processing, an attested document helps you even after landing on the foreign land.

The attestation procedure has a defined model, but sometimes it changes based on the country you are travelling. Most countries have their requirements that are very important for you to fulfil. A few legal authorities through which documents undergo are State Government, Ministry of External Affairs (MEA), HRD, and Embassy of the respective country, and so on.  

The entire process of certificate attestation is very tough because you will need a lot of physical effort to run around the Government Authorities. And if you commit a mistake, everything will spoil in a minute. So, to ensure everything goes perfect, you should hire an expert providing quality certificate attestation services.

But, how will you do it?

To ease the selection of a certificate attestation service provider, we have mentioned the 5 tips for you:

Research on service rates

It’s not a brainer to spend your hard-earned money without doing any research. You should check online and find out the prices of the services offered by different companies. The right way to analyse the rates is by asking for the price quote from the shortlisted companies. You should compare the services and prices charged for the same. But, don’t fall for the cheap-priced service certificate attestation services.

Real-time Checking facilities

We already mentioned in the beginning that documents go through different government authorities to complete the attestation process. So the company should have real-time checking facilities. With the help of this, you will stay updated with the position of your papers and the progress of the attestation. If the facility is not available, you will know nothing about your documents until the process is complete. Lack of the facility can even delay the process.

Knowledgeable customer care support

Along with the professional experts, the company should also have a dedicated and knowledgeable customer care support department. The customer support staff should be available 24/7 to attend and clear all your doubts. It’s because questions and queries can come any time and you would look out for immediate solutions.

Data Confidentiality and security

At the time of certificate attestation, you will have to submit all your confidential and original documents to the service providers. It’s because the government authorities verify the details from the original certificate before they sign and stamp. So, you should inquire about how the documents are handled in the company. You should know the safety protocols followed in the company before hiring the service.

Taking these tips into consideration, we are sure you will select the suitable certificate attestation service provider. Just remember, if certificate attestation is done right, nothing will go wrong before or during your journey.

Some of the Most Frequently Asked Questions about HRD attestation of Education Documents

Attestation has always been an essential aspect of validating the authenticity of various certificates and documents. If you have a plan to go abroad for education, employment or permanent residence, there are several formalities that you require to carry out before you move to the new country. Among all, one such vital formality is HRD attestation of educational documents.

The procedure of HRD attestation needs official documents. For higher studies and requests for employment in a foreign country, HRD approval is an absolute necessity.

People often have several questions about the attestation procedure. So, here we will try to provide answers to all those vital questions about HRD attestation of an education document. 

What is HRD Attestation?

The authentication of your documents done at the state level by the Human Resource Department ministry is called HRD attestation. It is a procedure of validation of the educational documents when travelling abroad for educational purpose. After the HRD attestation is fulfilled, you can carry out further attestation procedures.

You should know that the requirement for the HRD attestation depends on the needs of the country you intend to travel.

Why and When HRD Attestation is Needed?

Like mentioned above, if you are planning to go abroad for higher education or employment, verification of educational documents is a must. As soon as you get the confirmation that your documents are genuine, you can begin your attestation process.

Quite often, applicants find attestation procedure a lengthy process. That is because various government bodies such as Notary, Sub-division Magistrate, State Home Ministry, and Ministry of External Affairs come in the role. Nowadays, many applicants are seeking professional attestation consultant for assistance.

HRD attestation is generally for educational certificates, as when you apply for admission to the college or job in a company of the country you want to go.

Can an applicant attest documents from any HRD department?

No, the HRD attestation has to be done by the respective State HRD department to which the applicant belongs to. After the HRD attestation in Chennai, documents and certificates are processed for verification to the Ministry of External Affairs.

Is HRD Attestation Mandatory?

HRD attestation for the educational document is compulsory in some particular cases. For instance, the educational documents must have a stamp only from HRD as state-level authentication when it concerns Gulf countries. In the case of other countries, attestation from the Home Department or the SDM is also accepted.

Is it possible to take help of professional agencies in the attestation process?

Absolutely, there are many professional agencies that can help you to accomplish the attestation process; making it simpler, easier and hassle-free. However, be cautious when selecting an agency, as the requirement of expertise and experience in the attestation process is crucial. Remember, choosing a trustworthy and well-known attestation agency can be quite complicated at times.

Conclusion

When looking for a professional attestation service provider, make sure they offer all kind of attestation service and for the country that you intend to travel.

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